How to Manage Personal IDs in SAP Using PA30 Infotype 0185: Essential Facts You Need to Know

Manage Personal IDs in SAP Using PA30 Infotype 0185

Manage Personal IDs in SAP India Post: Managing employee records efficiently is very important in the SAP Human Capital Management (HCM) system in India Post. One of the most critical aspects is recording and updating Personal IDs in SAP using Infotype 0185 & PA30 TCode. This process is quite important in maintaining accurate employee data, especially in organizations with specific requirements like India’s postal and public sector entities.

This blog provides a comprehensive guide to understanding and managing Personal IDs in Infotype 0185. Whether you’re dealing with Aadhaar numbers, PAN cards, driving licenses, or employee-specific identifiers like DDO ID or PPO numbers, this guide ensures you’re on the right track.

What is Infotype 0185 in PA30 for SAP?

Infotype 0185 is known as Personal IDs, and is one of the types of SAP HCM employee master data which enables the registering and maintenance of vast amounts of information in personal identification. This will have a usage application, which is very aligned with those organizations having distinct needs when it comes to employee data submission or reporting to adhere to compliance-related necessities.

Accessing Infotype 0185 in SAP

Infotype 0185 can be accessed in two ways:

Basic Personal Data: Navigate through Infotype 0185 from the PA30 transaction Code.

Direct Entry: Through PA30 transaction code, type 0185 in the Infotype field

List of Personal IDs Managed in SAP Infotype 0185

These can be created, changed, or deleted as an infotype 0185 in your organization:

How to Add, Modify, or Delete Personal IDs using PA30 in SAP

You will log in through SAP user id and password to enter or modify or delete a personal ID using the following steps,

Access PA30: Log in on SAP HCM by giving the PA30 transaction Code (TCODE).

Employee Number: Put the employee’s personal id number.

Infotype 0185: Type 0185 in the Infotype box and then press Enter

Choose an Action

• Add New: Enter new data to your Personal ID
• Change : Update old information.
• Cancel: Remove old, irrelevant data
• Input Data : Fill up fields necessary as ID type, number and dates of validity.
• Save Changes : After entering and updating data, save your record, so the changes would become a real effect

Also Read, Clarification on the Consideration of Married Daughters for Compassionate Appointment in India Post with PDF

Common Use Cases for Personal IDs Using Infotype 0185 in SAP

1. Aadhaar and PAN Integration

• Aadhaar linking and PAN will form an integral part of Indian tax reporting and identification.
• Take care to capture these fields through Field Codes 6-Aadhaar and 2-PAN

2. Management of Driving License and Passport

• Store these details, including for the employees for travel or transport on official assignments by using Field Codes 15, 12

3. DDO and PPO number for the govt employee

• Field Codes 7 (DDO ID) and Z1 (PPO Number) are important to public sector employees as these would be helpful in payroll administration as well as pension processing.

4. PLI User ID for Postal Employees

• Postal employees can store the PLI User ID at the Field Code Z2 and obtain quick access and manage policy details.

Why is managing infotype 0185 in SAP necessary?

Compliance: Maintain records of employees accurately to abide by the rules and regulations.

Efficiency: Standardize the administrative procedures, such as payroll, benefits, and tax returns.

Data Accuracy: Limit errors and redundancy in the data by bringing all the personal IDs at one place.

Also Read, SAP DPMS Direct Link for Post Office | Mobile Link | Broadband Link | Sify Link (2025 Edition)

Best Practices for Managing Personal IDs in SAP Using PA30 TCode

Update: Periodically update the personal IDs with regard to change.

Access: Restrict the access of the authorized personnel, so that employee information may not be revealed.

Audit: Regularly audit the data accuracy and compliance.

Conclusion:

Managing Personal IDs in SAP using Infotype 0185 & PA30 is an important task for HR administrators, especially in organizations having specific identification and compliance requirements. This guide will allow you to add, modify, or delete personal ID details efficiently so that employee records are accurate and up-to-date.

For more details on SAP HCM processes or India-specific requirements, do not hesitate to contact us or refer to more resources on Postal Corner!