Key Highlights
- 1 Mutual Transfer Rules and Guidelines for Group ‘C’ and Group ‘B’ Postal Employees 2024
- 2 Key Highlights of Mutual Transfer Rules & Guidelines 2024 For Post Office Employees
- 3 Download Official Notification For Post Office Mutual Transfer Rules and Guidelines 2024
- 4 FAQs on Mutual Transfers Rules For Postal Employees 2024 in India Post
- 5 Conclusion: Effective Mutual Transfers 2024
Mutual Transfer Rules and Guidelines for Group ‘C’ and Group ‘B’ Postal Employees 2024
Mutual Transfer Rules 2024: The new guidelines from India Post comprise an important set of guidelines issued to clear the process for mutual transfers of Group ‘C’ officials, Group ‘B’ Non gazetted officials, and Assistant Superintendent of Posts Group ‘B’ Gazetted. The direction encompasses clear guidelines on the procedures for mutual transfer and hands-on descriptions to officials regarding how to deal with the transfer requests.
Key Highlights of Mutual Transfer Rules & Guidelines 2024 For Post Office Employees
Official Notification Released Date : 08.11.2024
1. Confirmation and Acceptance Process for Mutual Transfers
Procedure for Mutual Transfers Confirmation and Acceptance In the cases of mutual transfers, the parties to be transferred must give their mutual consent to this transfer. At this stage, after the final list of allotments is published, the concerned employees must undertake certain activities within 7 working days.
Written Acceptance: The two employees must send a written acceptance, request for extension, or cancellation of the transfer to the respective Unit Head.
Automatic Acceptance : In case no reply is received from either of the employees within that time, the transfer is automatically deemed accepted and both will be relieved after a period of fifteen days.
This is to ensure all mutual transfers are completed without causing undue delay in any manner.
2. Extension and Relieving Timelines
Relieving period, after final Allotment List release: usually 15 days. Employees are permitted to apply for extension; however, the Unit Head will exercise discretion on a case-by-case basis:
- Request for Extension may be allowed with a maximum duration of 60 days, during which time both officers must continue to remain in their present posts and cannot be relieved till the extension period get over.
- Automatic relieving, after the expiry of Extension period or within the end of 60 days whichever is earlier: Automatically relief for both Officials.
- This scheduled time frame will provide for the space needed for providing each employee adequate time, yet imposing a strict deadline wherein all mutual transfers should occur simultaneously.
3. Handling Cancellation Requests
Mutual transfers strictly rely on the mutual cooperation and consent between two employees. On cancellation request from one of the two concerned employees:
- Automatic Cancellation for Both Parties: If one employee cancels the transfer, then both transfers will be canceled, and only the requesting employee will lose the transfer chance according to Rule 38.
- Counterpart Employee: The transfer opportunity of the counterpart employee will not be lost due to the cancellation request by the other.
The policy refrains from disruption of an employees’ move due to the other employee’s mind change that maintains the fairness in regard with transfer chances.
4. Disciplinary Proceedings and Relieving Protocols
Where in the case of either of the employees recommended for mutual transfer, disciplinary proceedings are pending details are as under:
- Hold on Transfer Until Resolution: The transfer shall not be finalized until disciplinary proceedings are complete.
- Immediate Relieving Post Proceedings: Upon resolution of the case, the standard timelines for mutual transfer take precedence.
This will preserve the sanctity of the work place and prevent the officials under inquiry from enjoying immediate change in their posts.
5. SOP for Mutual Transfer
SOP under the mutual transfer policy provides an SOP for Unit Heads and Division officers to update the status of transferring employees on the system correctly. The SOP stipulates several status updates, including:
- Relieved: This is if the employee is relieved and the transfer is done.
- Extension or Cancellation Requested: This requests more time or to withdraw the transfer
- Disciplinary Proceedings Under Process: The employee is under disciplinary proceedings .
- Allotment Cancelled due to expiry/ resignation/retirement/promotion: The employee resigned, retired, or was promoted.
This SOP ensures tracking of each transfer request accurately, which further simplifies the process of mutual transfer.
Important Guidelines in Mutual Transfer Rules for Postal Employees in 2024
| Post Office Mutual Transfer Rules | Description |
|---|---|
| Official Notification Date | 08.11.2024 |
| Applicable Employee Groups | Group ‘C’ officials, Group ‘B’ (Non-Gazetted) officials, and Assistant Superintendent of Posts (Group ‘B’ Gazetted) |
| Confirmation Period | Employees must confirm, request an extension, or cancel within 7 working days of the final allotment list release. |
| Automatic Acceptance of Transfer | If no response is received within the 7-day period, the mutual transfer is automatically accepted, and employees are relieved after a 15-day period. |
| Extension Request Guidelines | Extension requests can be granted up to a maximum of 60 days, during which neither employee will be relieved. |
| Cancellation Request for Mutual Transfer | If one employee cancels, both transfers are automatically canceled. The requesting employee loses one mutual transfer opportunity under Rule-38. |
| Pending Disciplinary Proceedings | Employees with pending disciplinary actions are not relieved until proceedings conclude. |
| Timelines for Relieving Employees | Employees approved for mutual transfer are to be relieved within 30 days, unless an extension or cancellation request is submitted. |
| Standard Operating Procedure (SOP) for Unit Heads | Unit Heads must follow the SOP to update transfer status in the system with options like “Relieved,” “Requested for Extension,” or “Cancellation Due to Promotion.” |
| System Status Updates for Mutual Transfers | System status options include “Relieved,” “Requested for Extension,” “Requested for Cancellation,” and “Disciplinary Proceedings in Progress.” |
| Impact of Promotion, Expiry, or Resignation on Transfers | If an employee is promoted, resigns, retires, or expires, their counterpart’s transfer is canceled without affecting transfer opportunity counts. |
| 60-Day Maximum Extension | After the 60-day extension period, both employees must be relieved, with no further extensions allowed under mutual transfer regulations. |
Download Official Notification For Post Office Mutual Transfer Rules and Guidelines 2024
Official Notification Download Here ⇒ Post Office Mutual Transfer Rules and Guidelines 2024
FAQs on Mutual Transfers Rules For Postal Employees 2024 in India Post
1. What happens if both employees do not submit any response within 7 working days?
A : If both of them have failed to revert with acknowledgment, the request is auto-approved, freed the employees after an elapse of 15-day duration.
2. Could this be cancelled after the 7day wait period?
A: No, requests for cancellation or extension will be entertained after the 7 day period. However, if one employee cancels within this period then the other's transfer is automatically canceled.
3. Disciplinary actions are pending against an employee?
A: The mutual transfer shall not proceed till disciplinary proceedings are finalised. After finalisation standard time lines will apply to relieve.
Conclusion: Effective Mutual Transfers 2024
The new 2024 mutual transfer rules for Group ‘C’ and Group ‘B’ officials and Assistant Superintendent of Posts have brought a structured phase into mutual transfers within India Post. These set procedures regarding the confirmation, extension, and cancellation timelines will make the present transfer processes more efficient and transparent in nature for employees. With these streamlined procedures, India Post ensures the productive handing over of mutual transfers, so that officers easily join their new places of postings.
To make things clearer, employees are directed to consult the SOP distributed with their Division Login and carry out the process of status updation as mentioned hereinbelow.
Only when all these steps are performed by the postal officers will the process of mutual transfer be efficiently completed, and a transition on behalf of an individual will come out to be smooth and effective in the long run as overall operational efficiency would be enhanced by India Post.
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